Events I helped plan for the NYC
Fashion Institute of Technology.
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Promotional Marketing events
I worked or managed.
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WORK EXPERIENCE:
Long and short term contract and temp positions in event management and executive administrative roles while pursuing theatrical career 2007 - Present
Fashion Institute of Technology, New York, NY (May 2024 to Present)
Internal Events Management and Facilities Rental Assistant
Gainor Staffing & Recruiting, New York, NY (July 2023 - May 2024)
Assistant Project Coordinator
MoloLamken LLP, New York, NY (March 2022 - January 2023)
Executive Assistant to Attorney and Chief Administrative Officer
42West Public Relations, New York, NY (October 2021 - February 2022)
Executive Assistant to Strategic Communications & Entertainment Media Division
24 Seven Global Talent, New York, NY (February 2015 - October 2021)
Manager / Brand Ambassador for Promotional Marketing Events
do it outdoors, Throughout USA (August 2016 - April 2017)
Manager for Promotional Marketing Events
Big Smile Entertainment, Boston MA (October 2011 - February 2014)Executive Administrative Assistant
EDUCATION/TRAINING:
SKILLS:
Long and short term contract and temp positions in event management and executive administrative roles while pursuing theatrical career 2007 - Present
Fashion Institute of Technology, New York, NY (May 2024 to Present)
Internal Events Management and Facilities Rental Assistant
- Plan and execute over 700 events per year across 40 venues as part of four-person team
- Create and update event reservations in 25 Live during 10 pre-production meetings per week to address up to five new events per client
- Plan multiple events of varied disciplines which occur concurrently
- Register and escort VIP guests at high-profile events
- Create floor plan layouts in Social Tables and distribute daily to campus constituents
- Collaborate with campus departments of audio-visual, public safety, catering, and facilities to plan staffing
- Coordinate facility requests via Building Engines work orders
- Resolve technical issues by liaising with IT through Cherwell platform
- Provide risk assessment and code enforcement oversight
- Spearheaded creation of comprehensive asset catalog
Gainor Staffing & Recruiting, New York, NY (July 2023 - May 2024)
Assistant Project Coordinator
- Liaison between staff, site, and client for Department of Housing project;
- Gathered staff availability
- Escalated issues to Management when necessary
- Used Microsoft 365 Suite as well as Message Desk and CWA Tempositions portal for scheduling
MoloLamken LLP, New York, NY (March 2022 - January 2023)
Executive Assistant to Attorney and Chief Administrative Officer
- Assisted CAO by screening resumes for new hire candidates
- Assisted Attorney Ben Quarmby by scheduling Zoom meetings, meal reservations, and both domestic and international travel
- Entered billable hours for attorneys
- Planned lunch meetings, happy hours, and birthday parties; ordered catering, purchased gifts, set up drink stations
- Entered expenses and reimbursements for staff
- Ran invoices
- Used comb binder to create books
- Assisted with office operations; ordered supplies, mailed packages, addressed building/vendor issues
- Used ProLaw, NetDocuments, Iron Mountain, Teams, Outlook, Excel
42West Public Relations, New York, NY (October 2021 - February 2022)
Executive Assistant to Strategic Communications & Entertainment Media Division
- Provided administrative support to President of Media Div and team; coordinated travel, organized meetings, and tracked expenses
- Conducted research and updated internal documents for relevant client engagements
24 Seven Global Talent, New York, NY (February 2015 - October 2021)
Manager / Brand Ambassador for Promotional Marketing Events
- Managed VIP access to exclusive ball drop area for Times Square New Year’s Eve in conjunction with New York Police Department
- Co-managed a Google Pop Up Shop for three months selling hardware and hosting special events in store; including an exclusive Solange concert, Stranger Things experience, dog photoshoot, nail salon services, hot cocoa food truck, ball pit, and giveaways
- Managed 15 brand ambassadors at 44th St Equinox for annual Cycle For Survival
do it outdoors, Throughout USA (August 2016 - April 2017)
Manager for Promotional Marketing Events
- Traveled to Savannah, GA to train and manage a local team who distributed hundreds of coupons for PetCo
- Co-managed a rotating team around midtown Manhattan for one month who distributed 1,000 coupons for Yelp Eat24 per day
- Traveled to Philadelphia, PA to train and manage a local team who handed out assorted premiums for the PA Cyber School, and used tablets to take photos
- Managed tech and heavy machinery
Big Smile Entertainment, Boston MA (October 2011 - February 2014)Executive Administrative Assistant
- Assisted the owner of this entertainment agency
- Organized costumes and props
- Corresponded with clients and talent
- Calendering
- Ran errands
- Used Office for Mac and apple software, Filemaker Pro
EDUCATION/TRAINING:
- Fitchburg State University, B.S. in English (Theater Concentration and Music Minor)
- Event Planning Foundations
- The Event Planner’s Guide: Ten Tips for Impactful Marketing
- TAIT: Creating World Class Experiences
- Marketing Virtual and Hybrid Events
- Streamyard Tips For Successful Livestream Events
- Running Live Events and Webinars with Microsoft Teams
- Business Etiquette For Meetings, Meals, and Networking Events
- How To Rock A Conference
SKILLS:
- Event Tech- 25 Live, Social Tables, Storyblocks, Brown Paper Tickets, Wintix, EventBrite
- Art/Media Tech- Paint, Pexels, Canva, Weebly, Garageband, Audacity, iMovie, InShot, CapCut, Photo Editor Pro, Muck Rack
- Corporate Tech- Microsoft 365 Office Suite, Google Workspace Suite, Zoom, Slack, DocuSign, Cherwell, Building Engines
- Social Media- TikTok, Instagram, Facebook, Snapchat, LinkedIn, Pinterest
- PC and MAC hardware and software
- Excellent written and verbal communication skills
- Enthusiastic problem-solver
- Strong desire to improve workflow and efficiency
- Teamplayer
- Proactively anticipate future needs